Purpose-built agents for recruitment agencies

Connect calls, ATS records and workspace documents to help recruiters make better matches, spot growth opportunities and move placements forward.

Plan your first agent Explore the agents

Recruitment Concierge

Candidate call ended“£65k, four weeks’ notice. My team is growing its Python group.”

10:42

Candidate profile prepared
Salary, availability and Python experience ready for review.
Matching context prepared
Relevant open roles compared with the candidate’s priorities.
Hiring signal captured
Team growth flagged for the right consultant to review.

Prepared for your review. Nothing sent yet.

Illustrative workflow.

OpenAI

Anthropic

Gemini

Meta Llama

Mistral

Specialist recruitment agents.

Connect VoIP calls, transcripts, ATS records, workspace documents and web research so recruiters can put what they know to work across the agency.

Explore your first workflow

Talent agents

Candidate MatcherCompares supplied candidate evidence with explicit role criteria and prepares a neutral match-and-gap brief for review.

Input

A role and candidate evidence are supplied

Explicit criteria, candidate records and approved call notes.

Agent

Compare evidence with criteria

Link each criterion to the supplied evidence
Flag gaps, uncertainty and questions for a recruiter

Example connections

Your ATSRole criteria and candidate records
FathomApproved call evidence when available

Output

A neutral match-and-gap brief

Evidence recorded against each requirement
Unresolved questions to check before outreach

Illustrative flow. Connections depend on your systems and approved access.

In practice Recruiters see why someone may fit a brief and what still needs confirming.

You stay in control A recruiter reviews the evidence and decides who to contact or shortlist.

Redeployment ScoutUses availability and contract end dates to prepare timely candidate re-engagement.

Input

A candidate is nearing availability

Contract dates, current preferences and recent conversations.

Agent

Prepare the right reconnection

Find suitable active roles and known account demand
Draft relevant outreach for recruiter review

Example connections

Your ATSAvailability and contract end dates
Google WorkspaceDraft outreach and calendar context

Output

A timely follow-up

Candidates worth reconnecting with
Reason for contact and a draft next step

Illustrative flow. Connections depend on your systems and approved access.

In practice The team can re-engage a past placement when a suitable role opens.

You stay in control Recruiters review matches, account updates and external messages before they act.

Onboarding VerifierChases missing documents, flags inconsistencies and prepares an onboarding pack for coordinator sign-off.

Input

A placement is confirmed

Start date, required checks and candidate documents already on file.

Agent

Work through the checklist

Check submissions against agreed requirements and flag gaps
Follow up on missing items and route exceptions to a coordinator

Example connections

Your ATSPlacement and verification checklist
Microsoft 365Submitted files and candidate follow-ups

Output

A pack ready for sign-off

Documents, checks and unresolved exceptions in one place
A clear next action for the coordinator

Illustrative flow. Connections depend on your systems and approved access.

In practice Appco uses this approach to reduce manual verification work and get placements ready to start.

You stay in control Your team sets the checklist and follow-up rules. A coordinator reviews exceptions and approves the completed pack.

Account agents

Account TrackerKeeps hiring plans, budgets, stakeholders and commitments visible across client conversations.

Input

A client brief or check-in ends

Latest requirements, plans, budgets, decision makers and agreed actions.

Agent

Connect the account history

Compare new information with the existing client record
Identify changes, open actions and owners

Example connections

Your CRMAccount history and open commitments
VoIP callsApproved client conversation context

Output

A current account view

Updated brief and relationship context
Open commitments ready for review

Illustrative flow. Connections depend on your systems and approved access.

In practice Each consultant sees what has changed since the last conversation.

You stay in control Recruiters review matches, account updates and external messages before they act.

Interview Feedback RecordTurns interview feedback into a sourced decision record with open questions and next steps.

Input

An interview round is complete

Client and candidate feedback, interview notes and agreed role criteria.

Agent

Build an evidence-led record

Connect comments to the role criteria and their sources
Surface conflicting views, missing evidence and questions to resolve

Example connections

Your ATSInterview stages, criteria and feedback
Microsoft TeamsApproved meeting notes and feedback

Output

A decision record for review

What the evidence supports and where it is missing
Unresolved questions, next actions and owners

Illustrative flow. Connections depend on your systems and approved access.

In practice Consultants can resolve conflicting feedback before the next client or candidate update.

You stay in control The consultant confirms the record and next steps before changing status or messaging candidates.

Role Brief Quality CheckTurns hiring requests into search-ready briefs with explicit criteria and critical gaps to resolve.

Input

A new hiring request arrives

Client notes, role requirements, constraints and existing account context.

Agent

Check the brief for search readiness

Structure must-haves, preferences and practical constraints
Flag missing or conflicting criteria for the account owner

Example connections

Google WorkspaceHiring requests and client documents
Your ATSRole fields and existing criteria

Output

A role brief for review

Explicit criteria with the supporting source
Critical gaps and questions to settle before sourcing

Illustrative flow. Connections depend on your systems and approved access.

In practice A consultant clarifies missing requirements with the client before the search starts.

You stay in control The account owner confirms criteria with the client before the brief guides sourcing.

Growth agents

BD Signal ScoutResearches active hiring and likely hiring managers using web and agency records.

Input

A target market is defined

Priority roles and locations alongside existing client and prospect records.

Agent

Research current hiring demand

Find active roles and likely hiring managers with source links
Check contacts, history and account ownership before ranking

Example connections

Perplexity web searchPublic roles, company news and people
Your CRMKnown contacts, owners and exclusions
Your ATSRole and placement history

Output

A sourced account shortlist

Companies with hiring evidence and likely hiring managers
Known relationships and a relevant reason to approach

Illustrative flow. Connections depend on your systems and approved access.

In practice A consultant gets a prioritised list of accounts with current demand to investigate.

You stay in control The consultant verifies the hiring signal, contact and account owner before outreach.

Recruitment Discovery PlannerTurns opportunity notes into a focused client discovery plan for the next sales conversation.

Input

A new client opportunity is recorded

Opportunity notes, relationship history and known hiring needs.

Agent

Prepare focused discovery

Identify gaps in need, timing and decision process
Turn known context into relevant questions for the consultant

Example connections

Your CRMOpportunity notes and relationship history
Microsoft 365Email and meeting context

Output

A client discovery plan

Priority questions and context for the meeting
Follow-up areas for the consultant to review

Illustrative flow. Connections depend on your systems and approved access.

In practice Consultants arrive at first conversations knowing what to ask and what is already known.

You stay in control The consultant reviews the plan and decides how to run the client conversation.

Candidate Market MapperTurns a candidate’s skills, capabilities and preferences into a targeted company list and outreach plan.

Input

A candidate is ready for a targeted search

Approved skills, achievements, target roles, location and preferences.

Agent

Map the target market

Identify companies whose work and hiring needs fit the candidate
Check known relationships, exclusions and the strength of each signal

Example connections

Your ATSCandidate profile and preferences
Your CRMRelationships and account owners
Company researchCompany context and hiring signals

Output

A candidate-led GTM plan

Prioritised companies with a reason to approach
Tailored talking points and consultant-owned next steps

Illustrative flow. Connections depend on your systems and approved access.

In practice A consultant gets a focused list of companies to approach for a specific candidate.

You stay in control The consultant confirms candidate consent, target companies and messages before outreach.

More value from every conversation.

Candidate evidenceExample

“Python experience. Four weeks’ notice.”

ExperiencePython

Availability4 weeks

Shortlist with context

Use what candidates have actually said about their experience, priorities and timing alongside the facts in their record.

Account briefExample

Hiring planExpand the Python team

Next conversationConfirm roles and timing

Know what clients need

Keep roles, hiring plans, stakeholders and promises connected to the account instead of scattered across notes and inboxes.

Hiring signalExample

Public hiringCRM relationship

Opportunity to reviewAssigned to account owner

Spot market demand

Combine public hiring signals and likely hiring managers with the relationships and account ownership in your CRM.

From conversation to action.

Capture the conversation

Bring in candidate calls, client briefs and interview feedback from your approved tools.

Call

Candidate conversation

ContextNotesTiming

Connect what matters

Link skills, motivations, hiring plans and commitments to the right candidate, role and account.

Candidate preferenceslinked

Open roleslinked

Client hiring planlinked

Prepare the next move

Agents draft matches, updates and opportunities. Your team checks the evidence and decides what gets sent or saved.

Candidate shortlistready for review

Client follow-updraft

Hiring signalowner to confirm

Example workflow

Get placements ready to start.

Candidate onboarding is another entry point. At Appco, Rightbrain moves verification from a manual chase to a review-ready pack, giving coordinators more time for complex cases.

80-90%

of candidate-verification work automated in the Appco case study

5,000+ verification checks a year

Start the checklistAfter a placement is confirmed, identify the required ID, right-to-work and certification checks.
Chase and checkFollow up on missing documents and flag gaps or inconsistencies.
Route for sign-offCompile the completed pack for a coordinator to review and approve.

See how Appco does it

Start with one workflow.

Choose the first workflow

Map a candidate call or client brief, the information it contains and the handovers that follow.

Test it with your team

Run on real calls. Check whether profiles, match context and follow-ups are accurate and useful.

Check the business case

Compare time spent, turnaround and output quality with your current process. Agree what makes rollout worthwhile.

Extend across the agency

Add more desks, approved data sources and specialist agents once the first workflow earns its place.

Three ways to build and run your agents.

We build and run it

We scope, build, operate and improve an agent around your systems and approval process.

Build it together

Your recruiters and operations leads shape the workflow while we handle engineering, testing and rollout.

Build on our platform

Your team designs, builds and improves agents using our platform, with engineering support when needed.

Find the right approach

Built on the Rightbrain platform.

The right model for the job

Compare models for calls, matching and follow-ups.

Model selection

OpenAI

Anthropic

Gemini

DeepSeek

Test what recruiters will rely on

Check candidate evidence against your review criteria.

Candidate Matcher example

ExperienceSource attached

PreferencesChecked against role

Question to resolve

Confirm office-day flexibility before shortlisting.

Specialists for every desk

Give each agent a clear task, shared context and a review point.

Recruitment workspace

Recruitment Concierge

Candidate Matcher

Account Tracker

BD Signal Scout

Work starts when it is needed

Respond to calls and ATS changes, with recruiter approval.

Call-to-record workflow

Candidate call ends Concierge prepares context Consultant reviews Approved ATS update

Want to explore the technology? Visit our platform documentation.

Call tools, workspaces and your ATS, connected.

Calls and transcripts

Bring call notes and meeting transcripts into the agent’s context when they are available and approved.

Workspaces and collaboration

Use existing email, calendars, files and team channels for briefs, alerts and prepared follow-ups.

Applicant tracking and CRM

Read relevant candidate, vacancy and client records; prepare updates and next actions for review and write-back.

Fathom

Microsoft 365

Google Workspace

Slack

Microsoft Teams Your ATS Your CRM Custom connections

We scope each connection around your available integrations, permissions and workflow.

Keep recruiters in control of sensitive work.

Scoped access

Connect only the candidate, role and client information each workflow needs.

Recruiter sign-off

Review shortlists, record changes and external messages before they are acted on.

Source-backed outputs

Show the conversation or record behind a match, update or growth signal.

Clear ownership

Route each suggested action to the consultant or account owner who can judge it.

Workflow-specific rules

Set different review points for matching, candidate contact and business development.

Improve with evidence

Use recruiter feedback to test changes before rolling them out across desks.

Talk through your requirements

Start with your agency’s biggest bottleneck.

Tell us where your team loses time. We’ll plan the first agent with you.

Plan your first agent